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Public Safety Check  

Public Safety Check is a full featured vehicle, equipment, and agency preparedness platform. Police, Fire and Emergency Medical Services professionals are often faced with mandates requiring a regular and comprehensive inspection on all aspects of their supplies, gear and vehicles.

Public Safety Check will improve your agency’s state of readiness while reducing administrative record keeping, reducing labor requirements and increasing accountability.

Platform Overview

We all know that checking vehicles, monitoring expiration dates, keeping track of inventory or service intervals simply sucks!

Our platform, designed by public safety providers, was created to improve the overall efficiency of the process, expand record keeping and improve the state of readiness for any public safety department.

Here’s a quick summary.

The platform is web based. It’s designed to work with any web enabled device. Obviously, it’s optimized for phones such as an iPhone or Android device, but also works well and is used by many departments on various tablets, iPads, laptops or tough books. Administrators or those running reports will find it also works well on desktop computers. If your device has an internet connection and a web browser it will work.

The platform was developed with most agency or organizational data residing on a fast server and only what you need transacted is displayed on your device. This is important as although it is a web-based solution, it does not consume a significant amount of bandwidth or cellular data making it super-fast and efficient with Wi-Fi or cellular internet connections.

The platform allows for an unlimited number of users authorized by your organization or department as well as an unlimited number of concurrent users working with the platform at the same time. Shift change, weekly drill night, whatever the occasion, multiple users can log in at the same time and work within the system. You can even have several users checking the same vehicle at the same time.

The information below will allow you to learn more about our platform, its features and functions. The best way to truly get a feel for the system is to request a demo. 

When you are ready to move forward with our platform, an instant online quote may be obtained here.

Equipment Check & Verification

Verifying your equipment is present and in working condition no longer requires the use of paper and pen! This mobile friendly, web-based platform provides an easy interface to facilitate an inspection of the visual status and functional status of any item in your inventory. The system can be configured to allow checks every so many days, specific days of the week or on specific days such as every 3rd Friday.

Checks may also be segregated or assigned to be completed by assigned shifts, groups, or teams.

Not only can users verify inspection, but if there is a problem with a piece of equipment, they can log the problem and your chief or maintenance officer will be alerted.

Again, the platform is accessible from any web enabled device. Multiple crew members may simultaneously complete checks on large pieces of apparatus or work through different compartments or drug bags while automatically updating the vehicle inventory.

Each piece of equipment can have individual inspection intervals for visual inspections (the item is there) and functional inspections (the item was exercised and verified to be working).

Inventory Management

There's nothing more frustrating than running out of essential supplies that keep your department operational. Our inventory management module enables organizations to track their custom-configured supply closet, cabinet, or container with real-time inventory updates. Whether assessing your supply inventory during a major incident or determining your capacity to lend items to a mutual aid department at a county meeting, our platform empowers you to make informed decisions effortlessly.

Users can swiftly check their inventory, add new stock, or remove items as needed. The system generates reports that alert supervisory staff to any issues, and critical items will trigger immediate notifications.

This module also incorporates our expiration notification system, allowing supervisory staff to identify and plan for the use or replacement of items approaching their expiration date.

Vehicle & Equipment Maintenance

The Public Safety check feature enables departments to set up customized vehicle maintenance schedules for each vehicle, which can be determined by mileage, operating hours, or calendar dates. Automated alerts and reminders are generated to notify supervisory staff of necessary services.

Maintenance records for vehicles can also be logged, along with copies of receipts for ongoing monitoring and analysis of maintenance. Numerous departments have found our fuel consumption tracking to be advantageous for their operations and expense management.

Our platform can be utilized to monitor your SCBA systems. From conducting visual inspections within the check module to documenting service, bottle refills, and tracking hydro-testing expiration dates, we simplify the process.

Dedicated modules for documenting ladder testing and hose testing, along with automated reminders, are also provided.

Employee/Member Tracking

Our Employee/Member Tracking Module eliminates the reliance on paper rosters that often go missing within a week of printing. The hassle of searching for phone numbers, email addresses, or emergency contacts is now a thing of the past.

Our online roster provides a quick and convenient way to access the information you need, whenever you need it. Staff members can update their profiles at any time, ensuring their contact details are always current.

This module also manages the tracking of employee/member issued equipment. It not only maintains an inventory but also monitors what needs to be returned when a member or employee separates from a department. The platform allows for quick identification of the gear assigned to each member, including pagers, uniforms, bunker gear, bailout harnesses, and any other issued items. Departments can input expiration dates for equipment (NFPA) or require members to check their gear at regular intervals to confirm they still possess it and that it remains in working condition.

Finally, our platform enables departments to monitor member time. Whether through individual or bulk entry, the time members spend on alarms or responses, training, and/or service can be swiftly recorded and tracked for accountability, incentive programs, or departmental qualifications. Organizations can tailor this feature with their own category definitions and track/report on up to six categories.

The Employee/Member Tracking Module is designed to monitor, report, and notify members about departmental requirements, including Physicals, Medical, Fit Testing, and annual training needs such as workplace violence, blood-borne pathogens, or SDS usage. A feature has been implemented to facilitate bulk entry of training records, simplifying data input.

Additionally, we have introduced a certification tracker that logs expiring certifications, with system-generated reminders and notifications to inform members and management of approaching expiration dates or those that have already lapsed. This tracker can also be utilized for documenting training sessions, in-services, or other certifications that do not have an expiration report.

The certification tracker enables users to upload images or scans of their certification documents, which members can print or download as needed.

Station Duties

The Station Duties module allows administrator to create a schedule for users to complete and document station duties. From daily cleaning or weekly truck washes to other service intervals such as applying a coat of wax on the chief’s vehicle on a quarterly basis, this module makes it easier to schedule and monitor the completion of duties related to an organization’s station(s).

Robust Reporting

What good is a checklist if there’s no way to view the status of items or vehicles?

Public Safety Check offers a comprehensive reporting system for equipment and vehicle inspections, as well as service and maintenance status and history, inventory status and usage, member rosters, certification reports, and more. We even provide a report tailored for your financial auditor!

Multiple reports can be set up to automatically generate and send updated analytics to selected staff members or vendors at your chosen intervals. At any time, authorized users can manually execute reports and tailor them for specific time frames, vehicles, and additional criteria. All manual reports can be easily exported in various formats or emailed whenever needed. If you require a hard copy for a presentation or prefer a paper filing system for your department's records, the platform offers a straightforward way to print reports in a clear and readable format.

Administrative Features

Over the years we've worked with several departments on the scene of an accident, at a mutual aid fire or regional disaster drill. While we may not know alot about your department, what we do know is your department is like no other. We've build a comprehensive admin area that allows customization of our platform for each individual department. Options include, but are not limited to:

Throughout the years, we have collaborated with various departments during accident scenes, mutual aid fires, and regional disaster drills. Although we may not be fully acquainted with your department, we recognize that it is unique. We have developed a detailed administrative area that enables the customization of our platform for each specific department. The available options include, but are not restricted to:

  • Adding or Editing Stations, Units, Compartments, Sub Compartments, and Equipment
  • Sorting Compartments, Sub Compartments and Inventory to optimize your checks
  • Custom Service Options and Service Intervals
  • Auto Reporting
  • Annual Department Training Requirements/Verifications
  • Certification Management
  • User Access Control

The customization capabilities are just short of overwhelming!

Client On-boarding

One of the most frequently asked questions is "How does my department data get entered into the platform?" Since day one we have been working to make this an easy, efficient and relatively painless process that gets departments up and running quickly.

In 2021, we introduced a new on-boarding module system which guides departments through the process each step of the way. It allows departments to enter their organizational information and then each vehicle. As they complete each vehicle, they can start using the check feature immediately while they complete the on-boarding of the rest of their vehicles, certifications, personal issued gear, etc.

The on-boarding module is intuitive and allows each department to work at their own pace. Since implementing this new module we've seen a reduction in the on-boarding interval and the feedback has been nothing but positive.

Wait... There's more...

We understand the importance of always improving. We take this to heart and are actively building on this platform that departments depend on and trust. Here is what is coming soon:

All updates, enhancements and new modules are rolled out to all subscribers as soon as they go live at no additional fee!

We’ve packed as much functionality into this software as you’d need, and we believe it is the best option out there to record and monitor the status of your department’s readiness.. Don’t take our word for it, though, request a demonstration of our powerful Public Safety Check platform.

If you’ve already decided that your department needs it, Contact us for a price quote for your department.

If you are not doing regular checks of your apparatus, click here to learn why it's something you should be doing on a regular basis.